2. What are the facts at hand?
a. What are the risks to the Board and by extension, the Golf Club?
- The risks to Members and Visitors are reduced by the introduction of traffic lights.
- We have a considerably increased risk for our Greens staff. Previously, it would appear that Council, RMS and by extension the Police ignored our Greens staff taking their equipment across at the pedestrian crossing. We have now been notified that this action will be policed.
- Our Course Superintendent, Cameron Smith is currently having all course machines registered. Each day, our staff plans the movement of all equipment between the Southern and Northern paddocks. This is normally done both early in the day to minimise traffic risk, and later in the day, at opportunity.
- Golf Carts, unless registered - and that would require significant modification - are not allowed to drive on suburban roads. RMS has stated that they will not be allowed on Heffron Road, unless they cross at the traffic lights.
- The Board has a responsibility to recognise and operate our Risk Framework. The Australian Institute of Company Directors notes: "The Board is ultimately responsible for an Organisation's risk management framework. The Board's role is to ensure the framework is sound and to oversee the effective operation of the framework."
- It is "early days" in the discussion around the Tunnel. To determine appetite for approval/support at Local Government level, we are meeting with the Mayor and General Manager of Bayside Council on 25 July. If we decided to proceed with a tunnel - and this is yet to be decided - the other key players would include RMS and Sydney Water.
b. Is a tunnel feasible?
c. Explain the concept of the "50 year" decision.
i. Why did we commission a feaibility study?
- To confirm that we could in fact build a tunnel under Heffron Road.
- To define a starting point for discussions with our Members, Bayside Council, RMS, Sydney Water and any other relevant stakeholders.
- To understand what sort of engineering options were available to us.
ii. What do we now know?
- A tunnel is feasible.
- We know the method of construction to be used, and hence we could look to explore different designs.
iii. How would a tunnel be constructed and what would it deliver?
- As far as we understand, half of Heffron road would need to be closed during the Construction of the Tunnel. The engineers would have methods of maintaining full road access during peak hours.
- The tunnel would be a special prefabricated concrete design, and would be dropped in one half at a time.
- The variants to design include - gradient, one lane or two, entries and exits, and height.
- It would enable Bonnie Doon Golf Club to fully close all entrances and exits to the course, and thus improving Course security and safety for Staff and Members.
iv. How would that mitigate our risks?
- No Course Staff or Members would need to cross Heffron Road.
- The possibility of "walk-through" visitors would be significantly reduced.
- We believe that this is an important decision for the Doon. It is consistent with our Strategic Plan ie the focus of monies spent in the short term will be on the Golf Course.
- The focus is to ensure that our course maintains its place as one of the top Group 1 courses in Sydney.
d. Why isn't a bridge a workable solution for the Doon?
- To ensure the height required to safely allow traffic to operate on Heffron Road, the clearance needs to be roughly over four metres. To achieve that height from the Southern Paddock is not difficult due to the existing landscape. However, from the Northern Paddock, the gradient required to make that height practicable and simple for our members would require a significant, large parcel of land on a course where our space is at a premium.